Outdoor Adventure Club registration FAQs

When does registration for OAC events open?
Registration for Passport Holders opens two months before an event, with the exception of the February event, where registration will open three months before the event.  Registration opens for Single Event Passes one month before the event (two months in advance for February).  Passport holders are guaranteed a spot in one of the options per month, as long as they register before the event opens for Single Event Passes.  Passport holders are not guaranteed a particular date, and options are first come, first served.
 
How do passport holders register for OAC events?
  1. Log in to your CampInTouch account.
  2. On the main menu, click on the Camper Application.
  3. Select 2018 in the season selection screen.
  4. Select your passport holder’s name, and click Begin Application.
  5. In the session selection screen, click on Show sessions under Outdoor Adventure Club.
  6. Check the box next to the option for which you would like to register (if there is only one option for that month, select that option).
  7. On the family information screen, ensure that all fields are completed with correct information, and click Continue.
  8. If the event is an overnight event, and your child would like to be paired with a buddy, enter one name in the Buddy Request field and hit Continue.  In order for a buddy request to be accommodated, both families must input the buddy’s name in this field.  If it is a day event, or your child does not have a buddy for that event, leave the field blank and click Continue.
  9. On the discount screen, do not select any of the options, and click Continue.  Sister discounts, new camper discounts, and volunteer discounts do not apply to the Outdoor Adventure Club.
  10. As you purchased a Passport, you should show a balance of $0.00 when you get to the payment screen.  If the system asks for your credit card information, or if it is asking for a deposit or money, please call (303) 607-4882 or email annie.stoneburner@gscolorado.org, to troubleshoot the problem before continuing.
  11. On the final page, review and accept the Terms and Conditions, and submit the application.
  1. You’re registered for this event!
 
How do I purchase a Single Event Pass for an OAC event?
If you have a CampInTouch account:
  1. Log in to your CampInTouch account.
  2. On the main menu, click on the Camper Application.
  3. Select 2018 in the season selection screen.
  4. Select your child’s name, and click Begin Application.
  5. In the session selection screen, click on Show sessions under Outdoor Adventure Club.
  6. Check the box next to the option for which you would like to register (if there is only one option for that month, select that option).
  7. On the family information screen, ensure that all fields are completed with correct information, and click Continue.
  8. If the event is an overnight event, and your child would like to be paired with a buddy, enter one name in the Buddy Request field and hit Continue.  In order for a buddy request to be accommodated, both families must input the buddy’s name in this field.  If it is a day event, or your child does not have a buddy for that event, leave the field blank and click Continue.
  9. On the discount screen, do not select any of the options, and click Continue.  Sister discounts, new camper discounts, and volunteer discounts do not apply to the Outdoor Adventure Club.
  10. For Single Event Passes, the total balance must be paid in full upon registration.  Under Payment Schedule for Balance select Pay with Credit Card in CampInTouch. Select Credit Card under What form of payment will you use for the deposit?
    1. If you have Cookie Credits that you would like to use for a Single Event Pass, pay for the event with your credit card, and submit the OAC Cookie Credit form.  You will be refunded the amount of your Cookie Credits.
    2. If you have a saved credit card on file, you will be prompted to use your saved credit card.  If you do not have a saved credit card on file, click on the Add a credit card and enter your card information on the pop-up, and hit Save Card. You can also Add a credit card to pay with a different card or update an expired or compromised card.
  1. On the final page, review and accept the Terms and Conditions, and submit the application and your payment.
     
If you do not have a CampInTouch account:
  1. Go to the Girl Scouts of Colorado Outdoor Adventure Club web page. (www.girlscoutsofcolorado.org/adventure)
  2. Click on the green Register Now button. This will direct you to the Camper Application.  Fill out the required information on the first page with your name and information to create your CampInTouch account.
  3. If you already have a CampInTouch account, a pop-up screen will alert you that you have an account, and ask you for your password to log in.  If you have forgotten your password, you may click on the Email a reset account invitation link, or call (877) 404-5708, and a Customer Care representative or Registration Specialist can assist you with resetting your password.
    Select 2018 in the season selection screen.  Enter your child’s name and information, and click Begin Application.
  4. In the session selection screen, click on Show sessions under Outdoor Adventure Club.
  5. Check the box next to the option for which you would like to register (if there is only one option for that month, select that option).
  6. On the family information screen, ensure that all fields are completed with correct information, and click Continue.
  7. If the event is an overnight event, and your child would like to be paired with a buddy, enter one name in the Buddy Request field and click Continue.  In order for a buddy request to be accommodated, both families must input the buddy’s name in this field.  If it is a day event, or your child does not have a buddy for that event, leave the field blank and click Continue.
  8. On the discount screen, do not select any of the options, and hit Continue.  Sister discounts, new camper discounts, and volunteer discounts do not apply to the Outdoor Adventure Club.
  9. For Single Event Passes, the total balance must be paid in full upon registration.  Under Payment Schedule for Balance select Pay with Credit Card in CampInTouch. Select Credit Card under What form of payment will you use for the deposit?
    1. If you have Cookie Credits that you would like to use for a Single Event Pass, pay for the event with your credit card, and submit the OAC Cookie Credit form.   You will be refunded the amount of your Cookie Credits.  This process may take up to two weeks to be completed.
    2. Click on the Add a credit card and enter your card information on the pop-up, and hit Save Card. You can also Add a credit card to pay with a different card or update an expired or compromised card.
  10. On the final page, review and accept the Terms and Conditions, and submit your application and payment.
  11. Once you have completed this process, if you will be purchasing a Single Event Pass for another event or participant, follow the steps listed above in the “If you have a CampInTouch account” section of this document to complete your next purchase.
 
The process for registering for OAC events seems complicated.  Why isn’t there an easier process?
The system in which we run our Outdoor Adventure Club registration is a more sophisticated and secure system.  This system will enable you to make easier changes to your child’s information, ensure your child’s health information is as secure as possible, and allow you access to the required forms and program information whenever you need it.  You will also be able to have more than one parent access registration and information throughout the year.  Once you have completed the registration process once, our system will help minimize the time you spend registering your child by saving your registration information.
 
What is the cancellation policy for the Outdoor Adventure Club?
We want to be able to provide programming for as many Girl Scouts as possible at each Outdoor Adventure Club event. Because of this, we ask that you only register your child for events if you are sure she will attend.  Registration closes two weeks before the event start date, and all cancellations must be received no later than two weeks before the registration deadline (the exception being the February event, which the registration deadline will be one month before the event).  To cancel, email Annie Stoneburner at annie.stoneburner@gscolorado.org. If a passport holder requests a cancellation with less than two weeks notice, they will be charged a $25 cancellation fee. The Outdoor Adventure Club will not be able to give the open space to another child at that time, and all costs for that child’s attendance will have already been paid.


For Single Event Passes, if a cancellation is requested before the registration deadline, a full refund will be given, minus a $5 processing fee.  If a cancellation is requested after the registration deadline, no money will be refunded.


If your child is sick, or there is a family emergency, exceptions to this rule may be available.  GSCO reserves the right to request a physician’s note in order to waive the cancellation fees.  Any cancellations that are requested the day of the event must be submitted to Anna Danila at anna.danila@gscolorado.org before the arrival time of the event.
 
If your child is registered for but does not attend an event, and advance notice was not provided to Annie Stoneburner (before the day of the event) or Anna Danila (on the day of the event, before arrival), they will be considered a “no show” for that event.  Passport Holders who “no show” for an event will be charged a $50 “no show” fee.  Single Event Pass holders who “no show” will not receive a refund.
 
What forms will be required for my child’s participation in the Outdoor Adventure Club?
Families must complete forms for their child before they will be allowed to participate in Outdoor Adventure Club events.  All required forms can be found in the Forms and Documents section in your CampInTouch account.  Most forms will only need to be complete once for the full Outdoor Adventure Club year.  Some additional forms may be required for specific events (trip-specific waivers); these will be posted a month before the event date, and all participants who are registered for the event will receive an email, informing them that new forms are located in their Forms and Documents section.
 
When will I receive specific information on each OAC event, including directions and packing lists?
One month before the event an Event Letter will be uploaded to your Forms and Documents section.  If you are already registered for the event, you will receive an email when the Event Letter is available.
 
Are grants available for Single Event Passes?
Yes, needs-based grants are available for Outdoor Adventure Club events, through our Opportunity Grant form. Families will need to pay for the Single Event Pass in full to secure their space, and then complete the grant form.  Grants will never exceed 80% of the total cost of the Single Event Pass.  The Opportunity Grant form must be submitted no later than three weeks before the event, in order to be processed in time.
 
I’m not sure which date will work for me.  Can I register for both options, and decide at a later time?
No.  Only register for one option per month.  If you need to change dates at a later time, email annie.stoneburner@gscolorado.org, and if there is space in the other option, your registration can be switched.

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